AI-powered exhibitor management system

Eventflow is an AI-powered exhibitor and sponsor management platform. It replaces fragmented workflows, email chains, and spreadsheets with a single, white-labelled system that keeps everyone on track.

Exhibitors and sponsors can ask natural questions and get accurate answers 24/7. This frees teams to focus on the event, rather than answering repetitive emails.

Woman using Eventflow to check that she has completed all her event tasks

What Eventflow brings to your event:

Total white-labelling. Your brand stays front and centre. From the web address to the automated emails, the experience feels like your own, not a third party's.
An intelligent AI assistant. Our AI doesn't guess. It uses your specific event manual to provide instant support to exhibitors. It even identifies gaps in your documentation by logging what people are asking.

Efficient task management. Our robust form builder with conditional logic can be set up to collect exactly what you need - from insurance documents to complex technical requirements.
A collaborative workflow. Onboard your whole exhibition team, including contractors and agencies. This makes life easier for them and helps you capture more data for future sales.
Expanded reach. Beyond exhibitors, you can use the platform to manage speakers and sponsors through the same professional interface.

Eventflow interface with speech bubbles displaying the questions people are asking the system

Reliable technology, better experiences

We believe event tech should be helpful and unobtrusive. By choosing Eventflow alongside RefTech registration, you're opting for a respected, integrated solution that prioritises the user experience and reduces operational risk.